Capitol to set up digitized payroll system


The Cebu Provincial Government will adopt the fully automated and digitized payroll system to relieve the cumbersome processing of the salaries of its employees.

Provincial Administrator Atty. Mark Tolentino said the United Coconut Planters Bank (UCPB), which manages the payroll of the Capitol employees, would set up the computerized system this September.

According to Tolentino, no further agreement for this purpose is needed. This is part of the package that UCPB entered into with the province when it agreed to be the depository of the salaries of over a thousand Capitol employees.

The digitized payroll system will shorten the processing of salaries; make it a paperless work, efficient and transparent while still following the prescribed auditing procedures of the Commission on Audit.

“It will free up our employees from doing certain time-consuming activities. They are now free to do other aspects of their office (work),” Tolentino added.

Currently, the respective payroll makers assigned to every Capitol office manually does the computation of salaries. The process takes longer as it involves several procedures before it will be transmitted to UCPB.

According to Provincial Accountant Marieto Ypil, under the automated system, the processing of salaries will be centralized.

He said the daily time records of the employees, through the biometric scanners, would be directly sent to the system. The computation, auditing, and transmission of salaries will be done by only three Capitol offices, namely; the Provincial Accounting Office, the Provincial Treasurer’s Office, and the Human Resource Management Office (HRMO), which holds the master list of all Capitol casual and permanent employees.

Ypil added the automated system also covers the individual billings of the Capitol employees from Pag-ibig, Philhealth, and Government Service Insurance System, as well as the withholding tax.

“These billings will be automatically deducted from their salaries but if there are refunds, this will also be directly deposited to their individual accounts,” he said. (Xerxes Alkuino)